Commercial Property Secretary/Assistant/Paralegal

Charles French Solicitors are seeking a highly organised and motivated support professional to join our Commercial Property team in Truro. We welcome applications from candidates at all levels, from Secretary through to Paralegal, and will consider individuals with a range of skills and experience. This is an excellent opportunity for a proactive individual with strong organisational skills, a positive attitude and a keen eye for detail to provide essential support to the team and contribute to the smooth running of a busy and successful department. We are also open to considering flexible working patterns for the right candidate.

Job Responsibilities:

• Answer incoming telephone calls professionally, deal with general enquiries where appropriate, and take accurate messages when required.
• Monitor incoming and outgoing correspondence, emails and documents, ensuring these are dealt with promptly.
• Provide day-to-day administrative support to the Commercial Property team and individual fee earners, including the organisation of meetings and fee earner diaries.
• Prepare, format and amend legal documents, letters and correspondence accurately and efficiently.
• Assist with the opening of new client matters, maintaining client files and updating records in accordance with firm procedures.
• Carry out general office administration, including filing, scanning and photocopying.
• Maintain accurate electronic and paper filing systems, ensuring documents are stored and easily accessible.
• Liaise professionally with clients, colleagues, solicitors and other third parties, providing a helpful and efficient service.
• Use the firm's IT systems, office software and equipment confidently, with training provided where necessary.
• Work collaboratively with colleagues across the department, providing flexible support to meet changing priorities and deadlines.
• Maintain strict confidentiality when handling sensitive client and business information, adhering to the firm's policies and professional standards.
• Undertake any other reasonable administrative duties as required to support the smooth running of the department.

Qualifications and Skills:

• Excellent written and verbal communication skills, with a professional, friendly approach and a commitment to delivering excellent client service.
• Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
• Basic knowledge of Microsoft Office applications, including Word, Excel and Outlook.
• Excellent attention to detail, accuracy and high standards of work.
• Ability to work effectively as part of a team, while using initiative to manage tasks independently.
• Highly motivated, proactive and organised, with a positive attitude and willingness to learn.
• Reliable and punctual, with a strong work ethic and a flexible approach to changing priorities.
• A commitment to maintaining confidentiality and handling sensitive client information with discretion.

Application:

If you are interested in this vacancy, please send your CV to jenna.roe@charlesfrench.co.uk.

We appreciate all applications, but please note that only shortlisted candidates will be contacted for an interview.

Work Location: In person