Job Description

Jones Whyte Ltd

Location: Glasgow, City Centre

Role: Legal Assistant

Contract: Full-time; Permanent

Hours: Monday-Friday 9am-5pm

Are you looking for a fast-paced and dynamic administrative role within the legal industry? Do you have experience working within a legal administrative role?

Would you like to work for a growing & forward thinking firm who invest in their staff and offer training, development and progression?

If so, we have the perfect opportunity for you. We are looking to recruit a hard-working individual to join our thriving Private Client department. This is an exciting opportunity to be part of a successful team and contribute to its success.

The Role

As a Legal Assistant within our Private Client department, specifically within our Bereavement team, you will be working alongside Paralegals, Trainee Solicitors and Solicitors, providing key support to ensure the smooth running of the team & each client's experience. We are ideally looking for someone who has previous administrative experience and exposure to a fast-paced office environment. Experience within a Private Client team would be desirable but not essential.

Candidates should be pro-active, have excellent communication and organisational skills and the ability to handle a variety of different tasks. The role will involve dealing with the mail process, providing administrative support to our Solicitors and case handlers by way of emails and phone calls, and working with our online case management system.

At Jones Whyte, you'll be surrounded by people who will help you achieve your ambitions. You will benefit from the chance to grow and enhance your skills at the heart of our Private Client department. As we grow, we encourage our employees to grow with us and are continually improving our processes to ensure our employees are supported in all the work they do.

Key Responsibilities

  • Managing administration of Executries, Probates and Trusts
  • Liaising with and providing administration support for Solicitors and Case Handlers
  • Responding to enquiries (email, telephone and letters)
  • Processing the mail
  • Working with the online case management system, keeping records up-to-date
  • Answering calls
  • Drafting Declinatures for Wills
  • Retrieving Wills from storage
  • Requesting cheques on behalf of fee earners
  • Preparing and implementing mandates
  • Setting up new files on behalf of fee earners
  • Filing
  • Arranging signing of mail and Declinatures
  • Booking meeting rooms
  • Taking payments from clients using payment platform

Who are you?

You will have -

  • Experience working within a busy office environment
  • The ability to work in a fast-paced, high turnover environment
  • Strong communication skills, written and verbal
  • Experience working with clients
  • A high level of attention to detail
  • The ability to multi-task
  • Excellent MS office skills

Additionally, it would be desirable but not essential for you to have the following:

  • HND/SVQ qualification in business administration, legal services (or similar)
  • Private Client department experience

Company Benefits & Perks

  • Competitive Salary
  • 23 days holiday plus 8 bank holidays. Closing over Christmas & New Year
  • Holiday Loyalty Scheme: Earn an additional 5 days holiday
  • Buy and Sell up to 3 holiday days each year
  • Company Bonus Scheme
  • Company Pension Scheme
  • Hybrid Working
  • Wellbeing Support
  • Counselling Service
  • Quarterly team nights/days out
  • Annual Company Day out
  • Company referral scheme
  • Excellent maternity & paternity policies

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