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Office Manager

Job Description

OVHcloud puts complete freedom in the hands of technologists and businesses, for anyone to master right from the start. We are a global technology company serving developers, entrepreneurs, and businesses with dedicated servers, software and infrastructure building blocks to manage, secure and scale their data.
Throughout our history, we have always challenged the status quo and set out to make technology accessible and affordable. In our rapidly evolving digital world, we believe an integral part of our future is an open ecosystem and open cloud, where all can continue to thrive and customers can choose when, where and how to manage their data. We are a global company trusted by more than 1.5 million customers.

We manufacture our servers, own and manage 37 datacenters, and operate our own fiber-optic network. From our range of products, our support, thriving ecosystem, passionate employees, to our commitment to social responsibility—we are open to power your data.
Location of our Datacenter is based in Erith UK.

Responsibilities:


HR activities:


• Collaborate closely with the Group's HR department, its expert services and the HRBP department
  • Deploy, support and promote the Group's HR policies (Collective benefits, training, evaluation, etc.)
  • Support newcomers’ onboarding and provide them with all the necessary environment for their job
  • Manage the sourcing and allocation/tracking of PPE/IT equipment to staff members
  • Organize meetings for the different teams
  • Ensure Internal Group communications are released and understood within the site
  • Manage personnel administration (management of employment contracts and addendums, various legal documents, etc.)
  • Ensure compliance with the local legal framework
  • Prepare and consolidate variable payroll elements (bonuses, absences, leave, etc.),
  • Establish the link between the accounting firm and HR department
  • Ensure proper completion of the payroll cycle for staff/employees.
  • Collect and follow up training requests in collaboration with the Training Center
  • Organize internal events in accordance with Group policies (thematic, budget, etc.)
  • Be available for managers and collaborators for any HR issue. Relay to the HRBP or HR department when needed.


Financial and Legal activities:


• Provide prompt and accurate answers to requests from internal departments (accounting, treasury, legal, etc.)
  • Interface with the legal department of the Group and the local law firm where necessary
  • Manage requests from local authorities (Council, HMRC etc)
  • Process all the payments of providers or institutions (taxes, contributions, etc.) in collaboration with the Group Treasury
  • Provide budget and forecast reports when requested
  • Assist the Data Centre Unit Lead in preparing forward looking opex and capex budgets.
  • Control the proper execution and the respect of deadline of the financial reports
  • Compile monthly accounting reports and liaise with HQ accounting teams
  • Raise purchase orders, process invoices and track payments to suppliers as required
  • Facilitate the travel of team members, including the use of internal tools, planning, booking and reimbursement of expenses according to internal procedures


Site Administration:


• Ensure the application, respect and continual improvement of health and safety policies
  • Collaborate with the Office teams to ensure the compliance of the office with our Group policies in terms of design
  • Make the necessary purchases for the good supply of the site (supplies, consumables, etc.)
  • Mail management and control
  • Liaise with other offices, contractors, suppliers and other organizations.
  • Contribute to Health, Safety and Environment initiatives locally, with support from HSE Officer network
  • Contribute to site steering committee meetings for the purposes of good governance and communication
  • Attend weekly site security meetings with other members of the site steering committee ensure good site security and communications
  • Contribute to and participate in regular meetings relating to Health and Safety, Site Security, Finances and other matters as deemed appropriate.
  • Assist in the ongoing management of site security by assisting with site security audits and validating/processing site access requests for contractors and visitors.

At OVHcloud, we encourage boldness and initiative. Beyond these missions, we therefore expect you to be proactive and participate in the continuous improvement of your scope.

Profile

  • Excellent administrative and accounting knowledge
  • Execute and control a payroll process
  • Experience in office management
  • Experience in Human Resources management appreciated
  • Good level of English
  • Ability to coordinate different teams/departments, team player
  • With a great sense of service, you want to have a positive impact on your internal and / or external contacts.
  • You are open to the world and working in an international context is an important aspect for you.
  • You are independent and able to work in a fast-paced environment.

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