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Posted on:
September 24, 2024
Legal Assistant
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About the Role & Team
This position is to provide administrative support to the EMEA Physical Antipiracy team, which consists of a lawyer and paralegals and is responsible for regional Physical Antipiracy matters, including consumer goods and live events.
This role will require you to be onsite 4 days a week.
What You Will Do
Database and file management
Opening of new matters in the team’s database (Salesforce)
Regular and meticulous updating of the team’s electronic files and database
Preparing reports from the database as required
Meetings
Calendar management for the team, including organising meetings, conference calls and video calls, booking meeting rooms, and preparing meeting agendas.
Welcoming and assisting occasional team visitors to the office
Billing, expenses and POs – SAP
Preparing, submitting and tracking expense reports via the SAP Concur system in a timely manner
Raising Purchase Orders through SAP
Liaising with external law firms to ensure they receive billing information in a timely manner.
Travel
Managing all travel requirements including travel itineraries and bookings – both European and International
Communications
Handling telephone calls and enquiries as required
Ensuring communication lines are managed effectively between the Physical Antipiracy team members across the globe, as well as various internal clients, legal team members, outside legal counsel and other related parties
Assistance with matters
Ad hoc administrative support on specific Physical Antipiracy matters, such as taking screenshots, sending/receiving large files, copying, scanning and preparing physical files when required
Other Tasks
Dealing with ad hoc queries from the team, such as IT and equipment requests, and working with internal contacts to resolve them
Purchasing office supplies for the team
Formatting and word processing of legal documents and Powerpoint presentations
Keeping subscriptions and various memberships kept up to date
Utilising the Legal Tracker (Serengeti) system for various legal admin functions, invoice tracking
Writing letters (using templates) and using DHL/Royal Mail to post and track
Reviewing, sorting, managing, and archiving physical and electronic files and other material
Required Qualifications & Skills
Experience within an admin support role
Experience working in a law firm/in-house legal department, especially litigation and/or IP, preferred
Good knowledge of Salesforce, SAP Concur, Legal Tracker preferred
Strong IT skills, including Outlook, Word, Excel and Powerpoint
Exceptional organisation abilities
Strong communication skills, including diplomatic and professional handling of telephone and email communications
High level of attention to detail
The Perks
25 days annual leave
Private medical insurance & dental care
Free Park Entry: You will have the opportunity to enter any of our parks with your family and friends for free
Disney Discounts: you are entitled to discounts on designated Disney products, resort F&B and ticketing
Excellent parental and guardian leave
Employee Resource Groups – WOMEN @ Disney, Disney DIVERSITY, Disney PRIDE, ENABLED, and our Mental Health & Wellbeing Group, TRUST.
The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.